School Emails to the Family Calendar
For parents with three newsletters a week. Pick Gmail, say what you want, and DuckyHelper keeps doing it: whenever a school email arrives, it finds the early pickups, field trips, forms due and days off, and adds them to the shared family calendar with reminders.
“Whenever the school emails, add every date in it to our family calendar with reminders.”
- 01Set it once: the school's address and your family calendar
- 02Learn the web APIs of Gmail and Google Calendar, first time onlyBuilt from each site's own buttons, forms and requests. Kept on your device and reused next time.
searchThreads(from)createEvent(calendar, event) - 03Read each school email as it arrives
- 04Find every date and deadline
- 05Add the new ones to the family calendar
You getNobody misses pickup. Every school date lands on the shared calendar the day it's announced.
A run, drawn from this page · early access on Mac
Nothing to send, so it runs straight through.
Nothing in this job sends a message or pays for anything, so it works through to the end and tells you when it's done. If a step ever would, it's built to stop and ask you first.
If it hits a sign-in, you sign in yourself. It's built not to type your passwords or card numbers.
Set it once. It keeps going.
This one is always on. Whenever a school email arrives, it checks mail.google.com through the API it learned, so each run is quick, and every run lands in the history.
It's still built to ask before it sends or pays. Always-on automations are in early access on Mac.
New automation- Site
- mail.google.com
- What
- Find every date in school emails and add it to our family calendar.
- When
- Whenever a school email arrives
- Runs
- Always on · through the API it learned
- Added Early pickup, Wed 1:30 PM7:58 AM
- Added Field trip form, due FridayMon
- Added No school, Nov 27 to 28Fri
Before you ask it.
What do I say?
Press fn (Ctrl+Shift+Space on Windows and Linux) and ask out loud, in your own words, like "Whenever the school emails, add every date in it to our family calendar with reminders."
Why is the second time faster?
The first time, it writes small JavaScript tools for Gmail and Google Calendar and builds an API from each site's own buttons, forms and requests. After that it calls them directly, so the job runs in one go instead of click by click. It costs less and breaks less.
Will it send anything without me?
It's built to ask first before it sends a message or pays for anything, and to wait for your yes. It may not recognize every send or payment, so keep an eye on tasks that involve messages or money. It's built not to type your passwords or card numbers: you sign in yourself, and it picks up from there.
Why not just do it by hand?
School newsletters are long, and the one line about early pickup is easy to miss.
Can it keep doing this on its own?
Yes, that's the point of this one. Whenever a school email arrives, it checks mail.google.com through the API it learned, so each run is quick. Pause or change it any time.
Can I use this today?
Doing jobs in your apps is in early access on Mac. Talking to DuckyHelper, and having it see your screen and draw on it, works today on Mac, Windows and Linux.
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Do anything
Ask it a question or hand it a job, in any app.
Doing jobs for you is in early access on Mac. Asking works on Mac, Windows and Linux.